Fill Next Month's Diary From The Patients You Already Have
Recall campaigns, newsletters and welcome sequences for your own list — with consent handled properly and results counted in appointments.
Use Cases
See how fill next month's diary from the patients you already have transforms healthcare workflows
Bringing Lapsed Patients Back
Build a segment of everyone who has not been seen in eighteen months and send them one well-timed recall — then see how many actually booked, not how many opened.
Seasonal Health Drives
Flu clinics, screening pushes and new-service announcements to the patients they apply to, with the health-care-operations basis recorded on the campaign.
Turning Enquiries Into Patients
A welcome sequence that runs itself when a new contact arrives from your website — the follow-up nobody has time to send by hand.
Key Benefits
Consent That Understands Clinics
A newsletter to prospects, a recall to your own patients, and a promotion for something you are paid to advertise are three different things in law. LumaReach makes you choose which one you are sending, records it on the campaign, and refuses the third until the clinic confirms it holds written authorisation.
Complete Feature Set
Everything you need for fill next month's diary from the patients you already have
Campaigns
From blank page to sent
- Drag-and-drop content blocks
- Desktop and mobile preview of the real email
- Starter templates for recall, newsletter and welcome
- Autosave while you write
- Schedule for later, in your clinic's timezone
Audiences
The right people, defined once
- Build segments from any contact or patient field
- A live count that updates as you edit
- Segments stay live — never a frozen list
- Unsubscribes honoured at the moment of sending
- Anyone who opted out simply never receives it
Journeys
Follow-up that runs itself
- Starts automatically when a new contact is added
- Email, wait and exit steps on a simple timeline
- One enrolment per person — never a double send
- An unsubscribe exits every journey at once
- Enrolment counts on every step
Deliverability
So the mail actually arrives
- Marketing sends on its own subdomain
- One-click unsubscribe, the way Gmail requires
- Sending paced automatically, never blasted
- A campaign that starts drawing complaints pauses itself
- Kept apart from your appointment reminders
Reporting
Numbers you can act on
- Delivered, opened, clicked and unsubscribed
- Bot and proxy activity excluded from the headline
- Which links people actually clicked
- Appointments booked afterwards
- Links tagged for your website analytics (utm_source=clinikreach)
- Every send accounted for, including the suppressed ones
Assisted Drafting
A copywriter, not an autopilot
- Draft a campaign from a one-line brief
- Subject-line variants to test
- Suggest a segment and a send time
- Explain a failed check in plain words
- A person always presses Send
Ready to transform your practice?
Join thousands of healthcare providers using LumaEHR
Included in the plan you already have
No separate marketing bill. Contacts are unlimited on every plan — you are only ever metered on emails actually sent.
Scroll the table sideways to see every plan.
Questions clinics ask first
Including the ones where the honest answer is a limit.
Can I email my patients, or only my marketing list?
What stops someone who unsubscribed from getting the next email?
How often will my patients hear from me?
Why are your open rates lower than my old tool's?
Will this hurt my appointment reminders?
Can I upload a list I bought?
LumaReach guides
Recall, newsletters and deliverability for clinic email marketing.
- 7 Best HIPAA-Compliant Email Marketing Platforms for Healthcare (2027)Seven email marketing platforms that will sign a BAA, compared on what the BAA actually lets you send, what each costs, and which clinics each one suits. Every vendor claim checked on the vendor's own site.
- 7 Best Patient Recall & Reactivation Software for Clinics (2027)Seven recall and reactivation tools compared on how they find overdue patients, which channels they use, how they price, and what they say about HIPAA, with every vendor claim checked on its own site.
- Is Mailchimp HIPAA Compliant? Email Marketing Rules for Healthcare (2027)Mailchimp's own terms say health information must not be sent to it. Here's what that means for clinics, when marketing email to patients involves PHI, and which HIPAA-ready tools to use instead.
- Patient Recall Email Templates That Get Appointments Booked (2027)Eight original patient recall email templates you can copy today, from annual check-ups to 18-month lapsed patients, with the timing, segments and privacy rules that make them work.
- Medical Practice Newsletter: What to Send (With Examples) 2027A practical guide to the medical practice newsletter: what to send each month, three example issues you can adapt, how often to send, and the consent rules that separate a newsletter from a recall.
- Email Marketing for Med Spas: Promotions, Consent and Rebooking (2027)How med spas should run email: rebooking toxin and filler clients on the right schedule, selling memberships, running promotions without burning the list, and knowing which emails need signed authorization.
- Gmail & Yahoo Bulk-Sender Rules: Email Deliverability for Clinics (2027)What Gmail and Yahoo require from senders, checked against their own pages, and what a clinic has to do so newsletters, recalls and appointment reminders keep reaching the inbox.
- How to Win Back Lapsed Patients with an Automated Recall CampaignHow to build an AI-powered recall campaign that reaches out to patients who haven't been back in a while — genuine, non-pushy, and with staff still in control.