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User Manual

A complete guide to every module in LumaEHR. Your sidebar navigation depends on your plan — solo practitioners and enterprise clinics see different modules.

Showing all modules across both plans. Use the filters above to see what's available on your specific plan.

Dashboard

SoloEnterprise

Your clinic's command center. See key metrics, upcoming appointments, and recent activity at a glance.

Key Features

  • •Real-time overview of today's appointments
  • •Quick stats: patients seen, revenue, pending tasks
  • •Recent activity feed
  • •Quick actions for common tasks

Appointments

SoloEnterprise

Manage your entire scheduling workflow — from booking to reminders to follow-ups.

Sections

Calendar View

Visual calendar with drag-and-drop scheduling

Services

Define service types, durations, and pricing

Booking Page

Public online booking page for patient self-scheduling

Key Features

  • •Online booking with automatic confirmations
  • •Email, SMS, and voice reminders
  • •Recurring appointments
  • •Waitlist management
  • •Calendar sync with Google/Outlook
  • •Group appointments (Essential+ plans)

Telehealth

SoloEnterprise

HIPAA-compliant video consultations with built-in AI note-taking.

Key Features

  • •One-click video consultations
  • •Virtual waiting room for patients
  • •Screen sharing for patient education
  • •AI note-taking during sessions (Team plan)
  • •Session recording with consent
  • •Mobile-friendly — patients join from any device

Clinical Notes

SoloEnterprise

Document patient visits with templates, custom forms, and AI assistance. Solo plans see 'Notes', enterprise sees 'Clinic Notes'.

Sections

New Note

Create a new clinical note from scratch or template

Templates

Default templates: SOAP, DAP, Progress Note, and more

Custom Templates

Build your own note templates with custom fields

Snippets

Reusable text blocks for common phrases and findings

Key Features

  • •SOAP, DAP, and Progress Note templates
  • •Custom template builder with field types (text, select, checkbox, date)
  • •AI Note Taker add-on ($20/mo) for real-time transcription
  • •AI autocomplete and rewrite
  • •ICD-10 and CPT code suggestions
  • •Draft auto-save
  • •eSignatures

Triage

Enterprise

Assess and prioritize patients with structured triage forms and vital signs recording.

Sections

Triage List

Active triage queue with priority levels

Triage History

Complete history of all triage assessments

Key Features

  • •Structured triage assessment forms
  • •Vital signs recording (BP, temp, pulse, SpO2)
  • •Priority categorization (urgent, semi-urgent, routine)
  • •Chief complaint capture
  • •Quick routing to providers

Consultation

Enterprise

Comprehensive consultation documentation and management for enterprise clinics.

Sections

Consultation List

Active consultations queue

Consultation History

Complete record of all consultations

Key Features

  • •Detailed consultation documentation
  • •Patient history review during consultation
  • •Treatment planning and recommendations
  • •Prescription management
  • •Follow-up scheduling
  • •Multi-provider consultation support

Laboratory

Enterprise

Order lab tests, track results, and manage your lab workflow.

Sections

Lab Test List

Active lab orders

Lab Test History

Complete lab test history

Lab Station

Lab technician workspace for processing tests

Lab Reports

Generate and review lab reports

Key Features

  • •Electronic lab orders
  • •Results integration directly in patient charts
  • •Abnormal result alerts
  • •Lab requisition forms
  • •eLabs add-on for external lab integration

Pharmacy

Enterprise

Manage prescriptions, dispensing, inventory, and point-of-sale for in-house pharmacies.

Sections

Prescription List

Active prescriptions

Prescription History

Complete prescription history

Pharmacy Station

Pharmacist workspace for dispensing

POS

Point-of-sale for medication sales

Sales

Sales reports and analytics

Key Features

  • •Prescription management from providers
  • •Medication inventory tracking
  • •Drug interaction checking
  • •Dispensing records
  • •Stock alerts and expiration tracking
  • •POS for walk-in sales

Clients / Patients

SoloEnterprise

Manage patient records, demographics, and medical history. Solo plans see 'Clients', enterprise sees 'Patients' with additional management features.

Sections

Patient List

Searchable list of all patients

New Patient

Add a new patient record

Patient Management

Detailed patient profile with full history (Enterprise)

Key Features

  • •Complete patient profiles with demographics
  • •Medical history, allergies, and medications
  • •Visit history and clinical notes
  • •Document storage per patient
  • •Advanced search and filtering
  • •CSV import/export

Ward Management

Enterprise

Manage inpatient admissions, bed assignments, and discharge planning.

Sections

Ward Admissions

Admit patients and assign beds

Ward Discharges

Process patient discharges

Key Features

  • •Bed management and availability tracking
  • •Admission workflow and documentation
  • •Ward rounds documentation
  • •Nursing notes and care plans
  • •Discharge planning and summaries
  • •Medication administration records

Billing

SoloEnterprise

Manage invoices, payments, and financial reporting for your practice.

Sections

Billing Dashboard

Financial overview and key metrics

Payments

Track and manage patient payments

Services

Manage billable services and pricing

Key Features

  • •Automated invoicing after appointments
  • •Online payment processing (Stripe)
  • •Superbills and CMS-1500 forms
  • •Payment plans for patients
  • •Financial reports and aging reports
  • •Good Faith Estimates

Insurance

SoloEnterprise

Submit and track insurance claims with AI-powered validation.

Sections

Insurance Dashboard

Claims overview and status tracking (Enterprise)

Pre-Authorization

Submit pre-authorization requests (Enterprise)

Insurance Claims

Create and submit insurance claims (Enterprise)

Key Features

  • •Manual insurance claims (every plan)
  • •AI-powered claims with validation (Essential+)
  • •Insurance eligibility verification
  • •Electronic claims submission
  • •Denial management and resubmission
  • •ERA/EOB processing

Documents

SoloEnterprise

Store and manage clinic-wide documents, forms, and templates.

Key Features

  • •Clinic document storage
  • •Patient document management
  • •Digital consent forms with eSignatures
  • •Paperless intake forms
  • •Document templates library

Settings

SoloEnterprise

Configure your clinic profile, staff, permissions, integrations, and subscription.

Key Features

  • •Clinic profile and branding
  • •Staff management and invitations
  • •Role-based permissions
  • •Subscription and billing management
  • •Integration settings
  • •Notification preferences

See it in action

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